I. Q: What are the four steps to prepare for a presentation?
a. Analyze the context: audience analysis, purpose of the presentation, and physical environment
b. Select delivery style: impromptu, extemporaneous, textual or scripted, memorized, and combination
c. Outline the presentation: the opening, a preview or partition statement, the body, and the conclusion
d. Prepare presentation aids: slides, flip charts, and handouts
II. Q: What are the major characteristics of each type of delivery?
a. Impromptu delivery: speaking spontaneously, without previous rehearsal, with little or no advanced preparation and without text or notes to assist you
b. Extemporaneous delivery: spontaneous, but involves extensive planning, purposeful rehearsal, and the use of notes during the presentation
c. Textual or scripted delivery: involves reading a manuscript verbatim, used in formal context, you can feel confident about the accuracy of your speech
d. Memorized delivery: presentation of a verbatim message learned by rote, full freedom of movement and permits you to maintain eye contact with your audience
e. Combination delivery: employs a variety of delivery styles in a single presentation
III. Q: What factors must be considered when selecting a visual aid?
a. The constraints of the topic
b. The availability of the equipment
c. The cost of the visual
d. The difficulty of producing the visual
e. The appropriateness of the presentation aid to the audience
f. The appropriateness of the visual to the speaker
g. The appropriateness of the visual to the time limit
IV. Q: What are the recommendations for preparing a presentation using presentation software packages?
a. Visuals should enrich the message, not become the message
b. An effective slide show reflects more than just technical features of the software. The overriding goal is effective communication of easy-to-grasp content that facilitates extemporaneous delivery by a well-rehearsed, confident speaker
c. The value of slides should be weighed against the need for audience interaction. Slide presentations tend to flatten discussion, sacrifice the richness of dialogue, and reduce audience involvement
d. Presentation software outlines and templates should never direct or control your presentation. An effective presentation must begin with a worthy message that you are able to formulate and support, can organize and effectively deliver, and can inspire listeners to attend to
V. Q: What are the effective techniques to reduce stage fright?
a. Justify your presentation
b. Bolster your self-confidence
c. Trust your audience
d. Prepare for the presentation
e. Arrive early
f. Use stress reduction techniques just before your presentation
VI. Q: What are the major nonverbal communication factors that require control during an oral presentation?
a. Appearance
b. Posture
c. Gesture
d. Facial expression
VII. Q: How to contribute to effective team presentations?
a. As the report is prepared, individuals should be given responsibility for specific parts of the presentation. Ideally, each person will assume primary responsibility for a part about which he or she is most knowledgeable
b. All members of the team should be familiar with the total report, not only with the parts for which they have primary responsibility
c. One team member should act as coordinator to introduce the presentation and the presenters and to moderate the discussion. The coordinator may also be responsible for summarizing the report
d. As an individual completes a section of the report, that person or the coordinator should introduce the next presenter and topic
e. Team members should be seated quietly while the current presenter stands before the audience
f. Team member should share the responsibility for answering questions. Avoid having one person dominate the session
g. All aspects of the presentation-spoken parts ,use of presentation aids, seating arrangement- should be rehearsed until the group achieves a smooth, comfortable performance
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