I. Q: What are the major parts that formal business reports include?
a. Report Preliminaries (sometimes called Front Matter): Cover or binder, Flyleaves, Title page, Transmittal message, Authorization message, Acceptance message, Table of contents, List of tables or figures, Foreword or preface, Acknowledgments, Synopsis or executive summary.
b. Report Body: introduction, presentation and discussion of findings, summary, conclusions, and recommendations.
c. Report Supplements (sometimes called End Matter): endnotes, bibliography, source list, or references, glossary, appendix, index.
II. Q: What are the purposes of report preliminaries?
a. Help to make the report user-friendly
b. Provide a convenient way to physically transmit the report
c. Establish a context for understanding it
d. Enable the reader to locate specific information easily
III. Q: Why should you bind a report?
a. Many readers prefer that you bind the report securely
b. A cover or binder protects the pages of the report and prevents them from loosening while the reader uses the report.
c. Enable the reader to handle the report document conveniently
IV. Q: What information should a title page contain?
a. The full title of the report
b. The identity of the person or agency for whom the report was prepared, including full name and address
c. The author’s identity, including full name, address, and possibly the telephone number or e-mail address
d. The submission date
V. Q: What should a transmittal message accomplish?
a. A review of the research problem, purpose, methodology
b. Highlights of major findings
c. Significant recommendations
d. Comments about the research experience
e. An offer to discuss the report or assist with future projects.
VI. Q: What are the functions of authorization and acceptance messages?
a. The authorization message provides evidence of permission to undertake the project
b. The acceptance message gives evidence of agreement to do the task.
VII. Q: What are the purpose of a table contents and a list of tables?
a. Help the reader get an overview of the report
b. Help the reader easily refer to specific parts of the report.
VIII. Q: What should be included in an executive summary?
a. The executive summary should briefly state the research problem, purpose, research methods, major findings, conclusions, and recommendations.
IX. Q: What are the purposes of report supplements?
a. Provide supporting information
b. Include any information that may be useful-but not essential-for understanding the analysis, conclusions, and recommendations.
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